User Guide

Getting Started

Welcome to OmniFile! Here's how to set up and start searching your files in seconds.

First Launch

When you first launch OmniFile, you'll see the main search window. Before you can search, you need to tell OmniFile which folders to index.

1. Open Settings
   Click the gear icon in the top-right corner of the window, or press Ctrl + , to open Settings.
2. Add Folders to Scan
   In the "Scan Folders" section, click "Add Folder" and select the directories you want OmniFile to index (e.g., Documents, Desktop, Projects).
3. Wait for Indexing
   OmniFile will scan your selected folders and build an index. This may take a few moments depending on the number of files.
4. Start Searching
   Once indexing is complete, type in the search bar and results will appear instantly!

Keyboard Shortcuts

OmniFile is designed for keyboard-first navigation. Master these shortcuts to find files faster than ever.

Global Shortcut

Navigation

Workflow Example

1. Press Ctrl + Space to open OmniFile
2. Type your search query (e.g., "quarterly report")
3. Use ↓ to select the file you want
4. Press Enter to open it, or Ctrl + Enter to reveal it in the folder

Workspaces

Workspaces let you create custom search scopes. Instead of searching everything, filter your results to specific sources, folders, or file names.

What is a Workspace?

A workspace is a saved filter that limits your search. For example:

• Work Projects - Only search files in your Projects folder
• Cloud Files - Search both Google Drive and Dropbox
• Landscape Photos - Only show files with "landscape" in the name

Creating a Workspace

1. Click "Add Workspace"
   In the sidebar on the left, click the "+ Add Workspace" button.
2. Name Your Workspace
   Enter a descriptive name (e.g., "Work", "Personal", "Photos").
3. Configure Filters
   Set at least one of the following filters:
   • Sources - Select Local, Google Drive, or both. Click to toggle each source.
   • Name contains - Only show files whose name includes this text. Works with both local and cloud files.
   • Path contains - Only show files in folders matching this path. Note: This filter works best with local files. For Google Drive files, use "Name contains" instead.
4. Click "Add"
   Your workspace is ready to use!

Using Workspaces

Click on a workspace in the sidebar to activate it. When a workspace is active:

• Only files matching all the workspace filters appear in search results
• The workspace name is highlighted in the sidebar
• Click "All Files" to return to searching everything

Pro Features

OmniFile Pro unlocks powerful features for power users. Here's how to set them up.

Activating Your License

1. Open Settings
   Click the gear icon or press Ctrl + ,
2. Go to License Section
   Scroll down to find the "License" section.
3. Enter Your License Key
   Paste the license key you received after purchase and click "Activate".

Google Drive Integration

Search your Google Drive files alongside local files. All authentication happens directly between you and Google - we never see your data.

1. Open Settings
   Click the gear icon in the top-right corner.
2. Find Google Drive Section
   Look for the "Google Drive" section in Settings.
3. Click "Connect"
   A browser window will open for Google authentication.
4. Authorize OmniFile
   Sign in to your Google account and grant permission. Your files will start indexing automatically.

Dropbox Integration

Search your Dropbox files alongside local files. Connect in the same way as Google Drive.

1. Open Settings
   Click the gear icon in the top-right corner.
2. Find Dropbox Section
   Look for "Dropbox (filename)" section in Settings.
3. Click "Connect"
   A browser window will open for Dropbox authentication.
4. Authorize OmniFile
   Sign in to your Dropbox account and grant permission. Your files will start indexing automatically.

Other Pro Features

• Unlimited Workspaces - Create as many custom workspaces as you need
• Priority Support - Get faster responses from our support team
• Future Cloud Integrations - OneDrive and more coming soon

Don't have Pro yet? Upgrade now and get 50% off with our Product Hunt special!

Frequently Asked Questions